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Free Contractor Invoice Template (2026)

Contractor invoice template with labor, materials, and project milestone billing. Create a free professional invoice and download as PDF.

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Sample Contractor Invoice

Solid Foundation Contracting

[email protected]

INVOICE

#INV-001

Bill To

The Anderson Residence

[email protected]

Payment Terms

Net 15

DescriptionQtyRateAmount
Demolition & Disposal1$1,200$1,200
Plumbing Rough-In (Kitchen Sink + Dishwasher)1$1,800$1,800
Electrical Wiring & Outlet Installation1$1,400$1,400
Materials (Lumber, Fixtures, Hardware)1$2,200$2,200
Subtotal$6,600
Tax (8%)+$528
Total$7,128

Notes

Phase 2 of 3 — Kitchen Renovation. Materials sourced per approved spec sheet. Warranty: 1 year on labor.

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How to Create a Contractor Invoice

Contractors manage complex projects with multiple phases, subcontractors, and material costs. A detailed invoice that separates labor from materials builds trust with homeowners and keeps commercial clients confident in your financial transparency.

Contractor invoices should clearly distinguish labor costs, materials, permits, and equipment. For phased projects, label each invoice with the project phase (e.g., "Phase 2 of 3 — Kitchen Renovation") so clients can track progress against the original estimate.

Our free contractor invoice template is pre-filled with common construction services including demolition, plumbing, electrical work, and materials. It includes tax calculation since many jurisdictions require sales tax on materials.

Whether you handle residential renovations, commercial buildouts, or specialty trades, this template gives you a professional billing format that clients and their lenders can work with.

What Contractors Typically Bill For

Contractors bill in milestones tied to project phases — deposit, rough-in, completion — and always separate labor from materials, which many jurisdictions require and which clients' lenders expect. Line items cover demolition, trade work, materials, and permits, with sales tax typically applied to materials. Net 15 is common, and a deposit before ordering materials keeps you from fronting costs.

Contractor Invoicing Tips

1

Separate Labor from Materials

Always list labor and materials as separate line items. This is often required by law and helps clients understand where costs originate.

2

Use Milestone Billing

For large projects, invoice at each milestone (demolition complete, rough-in complete, etc.) rather than waiting until the end.

3

Include a Warranty Note

State your labor warranty period (typically 1 year) and any material warranties in the invoice notes to build client confidence.

Frequently Asked Questions

Should contractor invoices include tax?▾
In many jurisdictions, materials are subject to sales tax while labor may not be. Check your local tax laws and itemize accordingly. Our template supports automatic tax calculation as a percentage of the subtotal.
How do contractors handle change orders?▾
Bill change orders as separate line items on the next invoice with a clear label (e.g., "Change Order #2 — Additional Outlet"). Reference the approved change order document in the notes.
What payment terms do contractors use?▾
Net 15 is standard for construction. For large projects, use milestone payments (30% upfront, 40% at rough-in, 30% at completion). Always collect a deposit before purchasing materials.
Should contractor invoices show tax?▾
In many places materials are taxable while labor is not, so itemize them separately and apply tax only where it is due. Check your local rules — getting this wrong on a large renovation invoice can be an expensive correction. Listing labor, materials, and tax as distinct lines also makes the invoice easier for a client's lender to approve.
How do I bill for change orders?▾
Never fold changes into the original scope. Write each change order as its own line on the next invoice — "Change order #2, add subpanel" — reference the signed change-order document, and get approval before doing the work. It keeps the original contract clean and prevents disputes over what was authorized.

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